One account. Monthly invoicing. Every executive transfer, airport pickup, and client movement managed under a single billing relationship — set up in under 24 hours.
By Yeniece Low · 15 Jan 2026 · 6 min read
For most Singapore companies, executive ground transport starts as an ad-hoc expense — a Grab here, a booked transfer there, receipts submitted individually to finance. The moment a company has more than two or three executive movements per week, this model starts creating problems: inconsistent service quality, no audit trail, no invoicing, and an EA spending more time managing transport logistics than managing the executive’s schedule.
A corporate chauffeur account solves all of this in one arrangement. This guide explains exactly how it works and what to provide to get one set up.
A corporate account is not just a billing convenience. It changes the operational structure of how executive transport is managed across your company.
Monthly consolidated invoicing. Every booking made under the account appears as a line item on a single monthly invoice — date, route, vehicle class, rate, and ERP charges at actual cost. Your finance team receives one document covering all trips, not a folder of individual receipts. For companies that need cost center allocation codes on each trip, this is accommodated at setup.
Letter of Authorization for EA-managed bookings. Your executive assistant can book, amend, and cancel on behalf of principals without requiring per-booking approval from the executive or finance. The LOA establishes the authorized bookers, their scope of authority, and any spending parameters. Once filed, your EA operates with full booking authority under the account.
Fixed rates confirmed at booking. Every booking under a corporate account is confirmed at a fixed rate — not subject to surge pricing, demand fluctuation, or time-of-day variation. What is quoted is what is invoiced. For companies managing transport budgets across departments, this predictability is essential.
Direct dispatch access. Corporate accounts receive a direct WhatsApp contact to the dispatch desk — not a ticketing queue, not an automated system. Response time for booking confirmations is 5 to 30 minutes during operating hours (06:00–23:59). For active bookings, the dispatch line is available around the clock.
For EAs managing this type of arrangement, our guide to booking a chauffeur for your CEO covers the day-to-day operational side of managing an executive transport account.
Setting up a corporate chauffeur account in Singapore requires four things from your side:
Company information: Full legal entity name and UEN. This is required to correctly identify your company on all invoices.
Billing address and invoice recipient: The address the invoice should be addressed to, and the email address of the finance team recipient. If your accounts payable team uses a specific portal or format, flag this at setup and we accommodate it.
Transport brief: A short description of your typical transport requirements — how many executives, what types of trips (airport, daily CBD, events, roadshows), and approximate monthly volume. This is not a commitment — it is used to set up the right rate structure and vehicle preferences in your account profile.
Authorized bookers: Names and contact details of the individuals authorized to place bookings under the account. This forms the basis of the Letter of Authorization. Any booking from an authorized contact is confirmed without requiring additional approval.
The majority of corporate chauffeur accounts in Singapore are initiated by one of three people: the EA or PA managing a senior executive’s schedule, the HR or travel manager responsible for standardizing ground transport across the company, or the office manager handling vendor relationships for a growing company that has outgrown ad-hoc booking.
For EAs, the account eliminates the need to book individually each time and handle payment — every booking is a WhatsApp message, and finance handles the invoice. For travel managers, it provides the audit trail and GST documentation that a procurement team requires. For office managers, it simplifies the entire transport function into a single vendor relationship.
If your company requires formal vendor onboarding before an account can be activated, we provide: LTA licensing confirmation for all fleet vehicles, PDVL verification for all deployed drivers, commercial passenger liability insurance certificate, company ACRA business profile, and a standard service agreement template for legal review.
This documentation covers the checklist that most Singapore MNC procurement teams apply to transport vendors. If your company has a specific vendor questionnaire, send it to sales@velocelimo.com and we complete it directly.
For more on what the invoice looks like and how GST billing works, see our guide to chauffeur service invoicing for corporate accounts. To set up your account, WhatsApp +65 8092 7662 or email sales@velocelimo.com with your company UEN and a brief on your transport requirements. Our executive chauffeur service covers the full scope of what the account supports.
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WhatsApp +65 8092 7662Frequently asked questions
A corporate chauffeur account with Chauffeur Service Singapore can be activated in under 24 hours. Send your company UEN, billing address, and a brief on your typical transport requirements to sales@velocelimo.com or WhatsApp +65 8092 7662. The account is confirmed the same business day for most enquiries received before 5pm.
A Letter of Authorization (LOA) is a document that authorises specific individuals within your company — typically executive assistants or travel managers — to book, amend, and cancel chauffeur bookings on behalf of principals without requiring per-booking approval. Once the LOA is filed with our corporate accounts team, your EA can manage all bookings independently under the agreed parameters.
Yes. All corporate accounts with Chauffeur Service Singapore receive monthly GST-compliant tax invoices showing the operator UEN, and an itemized breakdown of each trip by date, route, vehicle class, and amount. ERP charges are shown separately at actual cost. Invoices are issued within the first 5 business days of the following month.
There is no minimum monthly spend and no minimum contract period. The account works for a company with one executive transfer per week as easily as one with daily multi-vehicle requirements. You can use the account for a specific project period — such as an office relocation or a conference week — and continue or close it afterward with no penalty.
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Article by
Yeniece Low
Yeniece is the co-founder of Veloce Limo and the business lead behind Chauffeur Service Singapore. She drives the company's B2B growth strategy, corporate account development, and digital presence. With a background in business development and a focus on building systems that scale, she ensures every client relationship is backed by operational rigour and commercial clarity.
